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Tuesday March 28, 2017 at Scotland Elementary School
Meeting Minutes
Attendance: Joy Becker, Cathy Pinsonneault, Melanie Smith-Cervera, Scott Sears, Frank Baran, Sam Roberson, Claire DAppollonio, Mary Geragotelis, Ann Gruenberg
Call to order: Scott Sears called meeting to order at 6:35 pm
Audience for citizens: None
Update agenda as needed: None
Approval of February 28, 2017 meeting minutes: Claire DAppollonio motioned to approve 2/28/17 meeting minutes seconded by Frank Baran . Motion passed unanimously. No abstentions.
Acceptance of financial reports
a. Hampton: Motion to accept Hamptons financial report was made by Clare DAppollonio and seconded by Cathy Pinsonneault. Motion passed unanimously. No abstentions.
b. Scotland: Motion to accept Scotlands financial report was made by Joy Becker and seconded by Frank Baran. Motion passed unanimously. No abstentions.
Program updates:
Hampton: Sam reported preschool screening set for 4/19. Continuing with NAEYC prep, Chrissy and Sam are meeting regularly to go through portfolios. Hampton is looking into remodeling the preschool room to support diapering in the classroom, looking for feedback on how this can be completed effectively. Board of Ed would need to be kept in the loop. Staff continue with their PD. Enrollment is down by 1 child, 13 out of 14 spaces filled. Handout provided.
Scotland: Cathy reported a new child was enrolled (non SR space) from Birth to Three, the child is attending twice a week. Staff are working towards PD requirements due to having new paras in the classrooms this year. Handout provided.
SR Liaison Report
a. Monitoring visits reviewed: Melanie reported she conducted a School Readiness monitoring visit on 3/20/17 at Scotland Elementary School. File review, LEP review and PD plan review was completed. Staff are working on PD, Cathy is working to get an in house Special Education workshop completed since most of her staff need it. Visit went well, the final visit including a classroom observation will be in May or June. Hamptons final monitoring visit is April 4th.
b. Statewide Meeting update: Melanie reported that the statewide meeting focused on the SR RFP. The OEC stressed the importance of a competitive process for the RFPs as well as a scoring rubric (provided by the state) to be used to review submitted RFPs. It was requested that outside individuals, not just council members be part of the reader panel. The OEC is looking to fund high quality programs, there is no guarantee of funding simply because you have been funded in the past. Programs are encouraged to use this RFP process to complete applications that show their commitment to high quality preschool programing.
c. RFP 2017: Melanie reported the SR RFP has gone out to all programs in Hampton and Scotland. Legal notices were posted on town websites, school websites, and EASTCONN websites. RFPs are due to EASTCONN by 4:00 pm on 4/17/17 via email and hard copy signature pages must be submitted by that deadline as well. EASTCONN is convening a reader panel made up of individuals with familiarity of the SR grant as well as an expertise in Early Childhood. Hampton and Scotland RFPs will be read and scored by 3 readers of this panel with scores and comments summarized and presented back to the programs and the SR council. LEPs will also be reviewed by readers but will not be scored. At the May meeting these scores and comments will be reviewed and the council will vote on submission of the RFPs. EASTCONN held a technical assistance meeting for providers to walk through the RFP and notes were provided to programs unable to attend. The RFPs for QE and SR are due to the OEC on May 17, 2017. The community grants are completed by Melanie and submitted electronically this year in the Qualtrex system. A PDF copy of the grant can be created in order to have on file.
8.) New Business:
a. QE Grant for 2017-2018: sending staff to PD has been an issue with sub coverage and cost to pay staffs fee to attend the conference, QE money could help support this. PD and on-going support is needed for staff. Educational materials are also needed in the classrooms, teachers can look into what they would like. Ann suggested looking into cultural diversity as a focus. STEM is also a possible focus for PD and materials. Melanie will put a proposal together for PD and educational materials for QE money.
b. April and May meeting dates finalized: meeting dates will need to be modified to meet the needs of the grant submission. April 25th meeting in Hampton can stay the same, but May meeting will need to move to beginning of month to vote on the RFP, the date of May 9, 2017 was decided in Scotland and May 30th meeting will be cancelled.
9) Old Business
a. Update on Webinars with Kelly Jo Wilson: June 19th is make-up date for Scotland, Hampton will also be skyping and materials will be purchased to support the work. Looking into childrens books to purchase to support SE development.
b. State budget discussion/updates: discussed state budget and frustration with the unknown of funding.
10) Audience for citizens: NONE
11) Set next meeting Agenda: SR RFP, QE RFP
13) Adjournment: Motion to adjourn at 7:38 pm by Frank Baran and seconded by Claire DAppollonio. Motion passed unanimously. No abstentions.
Next Meeting: Tuesday April 25th 6:30-8:00 pm at Hampton Elementary School
Respectfully submitted by Melanie Smith-Cervera, Hampton and Scotland School Readiness Liaison
These minutes are unofficial until approved at the next School Readiness Council Meeting
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